8 Other Things ShareGate Does Well

Many of my customers buy ShareGate to facilitate a migration from one environment to another. About a year after we are done they ask if they should renew the ShareGate license.  I ALWAYS tell them to renew and here is why:

1. Manage your Office 365 Groups (Bulk Operations)
2. Remove Site Collection Administrator Permissions (Bulk Operations)
3. Copy User Permissions (give Jane all the permissions Joe has)
4. Permission Matrix Report
5. See who is sharing content from OneDrive externally
6. Modify Access Request Email Address
7. Reports:  Checked out Documents
8. Reports:  Sites with Explicit Permissions to users

Manage Office 365 Groups Owners and Members (Bulk)

Sharegate makes it easy to edit the membership and details of an Office 365 group.  You can see all your groups in one place and multi-select them for bulk operations.

You can then select individuals to be added to the O365 group.

This makes it easy to add an admin to hundreds of O365 groups at once.

Remove SCA From All Site Collections

Administrators come and go.  Finding all the locations they have been granted access is a pain in SharePoint.  ShareGate makes it easy to bulk remove a user from multiple site collections:

1.  Select all the site collections in the farm and select Remove Permissions:

2 Select the User to remove and change the Remove Permissions drop down to "Remove From Site Collection Administrators":

Copy Permissions

When hiring new people or having one person cover another while on vacation it can be tough to locate all the places person 1 has access.  Sharegate allows you to run a process that copies those permissions from source user/group to target user/group pretty easily.

1. Select the target sites you want to apply the process to and select Copy Permissions:

2.  Select a source user/group and a destination user/group.  In this instance James will end up with all the permissions Ann had in the target sites.  Note that if you want the process to handle sites with broken inheritance than you need to indicate it in the options.

Permission Matrix Report

This report is the simplest way to record who had access to what and when.  With auditing moving up to the tenant level the SharePoint admin no longer has an easy way to keep audit reports.  Run this report once a month for your own records and export it to excel. 

External Sharing from OneDrive report

This report is an easy way to see all the external shares a user has created in their onedrive.  Just select the users onedrive and hit the "External Sharing" button.  Bear in mind that you can only scan onedrives that you have access to.

Modify Access Request Email Address

This is by far the easiest way to modify the Access Request Email for multiple sites.  Just select the sites you want to modify and hit the Access request e-mail button on the right panel:

Note that this is NOT recursive.  If you do need to change it in bulk all the way down the tree then powershell is the way to go.

Reporting

ShareGate provides a lot of reports that admins use to maintain the governance of the product.

Report: Checked out Documents

This report is used to find all instances of checked out documents.  This is very useful in situations where managed metadata is required but not filled out by the user.  In this case the file will be at version 0,1 and visable to only the person who uploaded the file (who dosnt understand what the problem is because they see the file just fine)

Report: Sites with explicit permissions to users

We use this report to see how well our governance plan (use groups not people) is being adhered to.